Every few weeks or so, it seems like we hear about some huge corporation that has been hacked by cybercriminals. However, this kind of cybercrime impacts more than just larger companies. It also impacts consumers who become susceptible to identity theft with the loss of their personal information. Nor or small businesses are immune to such attacks. Here are some proven strategies that you can use to keep your data safe and your client’s information confidential.
- Evaluate your security procedures: The first step you can take to protect your company’s data is to go over the security protocols you currently have in place. Your company should have several kinds of tools available to help it protect sensitive data from intruders including firewalls, encryption, secure file sharing and antivirus software. Additionally, you should make sure that all of your software solutions are updated as recommended.
- Invest in a quality shredder: This may sound like a low tech solution but shredders are a good tool that can thwart dumpster divers or even employees who have sticky fingers. We recommend that you use a cross-cut shredder to make it even more difficult for thieves to sift through and piece together documents that you have trashed.
- Develop a security culture: Take proactive measures to protect your company’s data. Prevent unauthorized downloads, cell phones and mobile devices in certain areas and install screen recording software, etc. Moreover, educate employees about these measures and let them know that there will be consequences for breaches in any of the policies your company has set forth.
- Develop a comprehensive cloud security strategy: Confer with your cloud hosting services on the best way to keep your data secure especially while you are migrating over to the cloud. At this time data can be particularly vulnerable to attack. Our IT people and our customer service personnel can give you advice on how to protect your data even if you choose to allow your people to collaborate on projects from remote locations.
- Use strong passwords: Many people use laughably simple keywords to protect very sensitive data. These passwords include 12345, 111111, password, QWERTY, etc. Encourage employees to use passwords of at least 8 characters long that include upper and lower case characters, number and special characters.
Keeping your company information secure helps prevent a media firestorm, helps retain your client’s trust in you and it helps you adhere to regulations that require you to keep certain data safe. You can do all these things by taking the above steps even if you choose to use ACT! Cloud hosting.